OGSCOFED Ltd Holds 2021 Administrative Managers/Account Officers Retreat in Abeokuta.

Ogun State Cooperative Federation Limited (OGSCOFED) on Tuesday, 24th March, 2021 held a day Annual Retreat for Cooperative Administrative Managers/Account Officers in Ogun State at ‘Tayo Sobanjo Building, Cooperative House, Asero, Abeokuta, Ogun State to review her activities over digital transformation in Cooperative activities.

Opening Prayer: The commencing opening prayer was said by Pastor Babalola Solomon, Administrative Manager for Iranlowo Oluwa Leme (Abeokuta) CMU Limited.

Introduction: The introduction of dignitaries on the high table and the lecturers was done by the Acting Executive Secretary of OGSCOFED Limited, Mr. David I. Ayelabola viz:

  1. Pastor Samuel O. Mustapha – Director of Cooperative Services in Ogun State.
  2. Mr. Akeem A. Ogunjimi – Deputy Director of Cooperative Services in Ogun State
  3. Alhaji (Dr). Abdulrazaaq Ola Balogun FHNR, CBD – President, OGSCOFED Limited
  4. Mr. M. T. Idowu – Vice President OGSCOFED Limited
  5. Evang. Philip Babatunde – Chairman, Education and Seminar Committee
  6. Elder Kayode Salako – Member, Education and Seminar Committee
  7. Mrs. C. A. Agunbiade  – Member, Education and Seminar Committee
  8. Mrs. A. A. Adebiyi  – Member, Education and Seminar Committee
  9. Mrs. K. A. Adesina – Member, Education and Seminar Committee
  10. Mr. Adesoji Adenowo – Adesoji Adenowo & Co. in Association with First-lincoin Technology
  11. Mr. Ogundana Oseni, Nurudeen Adenekan and Damilare Bamigbola from Interakt Company
  12. Mr. Omotola Oyelude from PTAS Solutions International Limited
  13. Mr. Akinsola Golden – Branch Manager, Cooperative Mortgage Bank

Chairman opening remarks: In his opening remarks, the Chairman, Education and Seminar Committee, Evang. Philip Babatunde welcomed all participants to the retreat and asked them to pay attention and be ready to adopt and embrace this new system of doing things and not to stick to the old ways. In the same vein, Mr. M. T. Idowu, Vice President OGSCOFED Limited welcomed all participants asking them to be an agent of change.

The OGSCOFED Limited President, Alhaji (Dr). Abdulrazaaq Ola Balogun FHNR, CBD in his address said “It is with great pleasure and fulfilment of a long aspiration and desire that I present to you our Managers, the sector of the Movement which we considered germane in the operation of our Cooperatives and the engine that drives our vision and mission to fulfilment. There is a Yoruba adage that says ‘Baye ba n yi, e ma b’aiye yi, b’igba ba n yi, e ma ba ‘gba yi, eniyan ti ko ba gba yi, oluwa re a ba ‘gba lo” (That is, we should change with the time to remain relevant in life).

In the cause of our leadership roles in Cooperative, we have been opportuned to see how the operation of the Movement is changing from analog to digitalization in the advance countries of the world and even in our neighbourhood in Nigeria. It is therefore pertinent that we also join the trend hence our desire to digitalize our operations in Ogun State as part of our desire to:

(1). To improve the effectiveness and productivity of all aspect of our Cooperative activities.

(2). To make our Cooperative Movement activities and operations more transparent and accountable.

(3). To provide a real-time on-line system that allows for faster access and production of report as when due.

(4). To replace traditional bureaucratic processing with processing equipped with timely and up to date information for decision making which will help reduce redundancy and save cost.

(5). To create knowledge-based and simple moral accountable responsive and transparent operations.

To make all the above work, it is therefore imperative that the idea should first and foremost be presented to you, who will be at the helms of affairs in the operation of this desire. It will then be followed by involving the stakeholders in the implementation, after you have chosen those that would be adopted from the four presentation that will be delivered to you”.

Alhaji (Dr). A. Ola Balogun FHNR, CBD added that “the launching of whichever we adopted from all the presentations will only take place after you have attended proper training on the operations which will be the next stage after today’s presentation. So, I will like to charge everyone of you to pay full attention to the presentation and be prepared to change our acade system to the present day system”.

The OGSCOFED Limited President, Alhaji (Dr). A. Ola Balogun FHNR, CBD thereafter wished all participants happy, fruitful and assimilated presentation.

The Director of Cooperative Services in Ogun State, Mr. Samuel Mustapha in his address said “the roles of Cooperative Administrative Managers cannot be over-emphasized, it is also necessary to cooperate with the officer of the Director of Cooperative Services in Ogun State as a regulatory body”. He said “Managers must ensure that the comments of Zonal Officer in charge of your area from OGSCOFED Ltd/Director of Cooperative Services Office must be on your Annual Account and Audited/Inspected before presenting it to the Committee Members and the General Members”.

Mr. Mustapha then advised all Cooperative Administrative Managers to ensure that in all account preparation depreciation of asset should be considered and 5% of provision for Bad Debt reserve should also be provided.

Before he declared the retreat open, he used the medium to announce to all participants that the admission form for Ogun State Cooperative College, Ijeja, Abeokuta, Ogun State is now on and it will get to a stage that for any Administrative Manager to work in a Cooperative organization, he or she must attend a Cooperative College and he advised those who didn’t have Cooperative certificate to obtain there form soon. After this, he then declared the seminar open.

Related post: OGSCOFED plans to embark on digital accounting

L-R: Mr. Adesoji Adenowo, Mrs. C. F. Agunbiade (Member, Education & Seminar Committee), Evang. Philip Babatunde (Chairman, Education & Seminar Committee), Mr. Samuel O. Mustapha (Director of Cooperative Services in Ogun State), Alhaji (Dr). Abdulrazaaq Ola Balogun FHNR, CBD (President, OGSCOFED Limited), Mr. Akeem Ayodeji Ogunjimi (Deputy Director of Cooperative Services in Ogun State), Mrs. K. A. Adesina (Member, Education & Seminar Committee), Mr. M. T. Idowu (Vice President, OGSCOFED Limited), Mr. David I. Ayelabola (Ag. Executive Secretary, OGSCOFED Limited).

After the declaration of the seminar open, a group photograph was taken.

Thereafter, Mr. David. Ayelabola, the Acting Executive Secretary of OGSCOFED Limited then called upon all the lecturers to start their presentations:

The proceedings of the Retreat were:

Mr. Adesoji Adenowo

First Lecturer

Mr. Adesoji Adenowo & Co. for Cooperative Management Consultants in Association with Firstlincoin Technology:

From his presentation, he averred that the operation of the Cooperative would free from hand recording so that at the end of the day and because the recorded operation would be uploaded into the cloud for the cloud is just like central processing unit of a computer which would not show evidence of the transactions. Also, the operation would only be relevant to parastatals. However, the package or operation do not detailed the practical operation of Cooperative Societies either Salary Earners or Orthodox Societies.

After he finished his presentation, questions were asked by the participants and adequate answers were given accordingly.

Related post: OGSCOFED plans to embark on digital accounting

Second Lecturer

Mr. Ogundana Oseni, Nurudeen Adenekan and Damilare Bamigbola from Interakt company.

The application presented is for business transaction of buying and selling. He discussed mainly on Mobile Application. Having given the demonstration, it just detailed about loan taking, without mentioning Shares, Savings, Trial Balance, Cash Book and how it will operates or be annexed to other perquisite books, therefore the demonstration was not detailed enough.

Click below to download there PowerPoint Presentation

After their presentation, questions were asked by the participants and adequate answers were given.

Branch Manager, Cooperative Mortgage Bank, Mr. Akinsola Golden

A short address was said by the Branch Manager, Cooperative Mortgage Bank, Mr. Akinsola Golden shared more light about the Bank, their vision and mission and what they do at Cooperative Mortgage Bank.

Related post: OGSCOFED plans to embark on digital accounting

Third Lecturer:

Mr. Omotola Oyelude from PTAS Solutions International Limited

Mr. Omotola Oyelude from PTAS Solutions International Limited

He presented the discussion by demonstrating a software package and it effects on the operation of Cooperatives, he added that the package would solve any problem that may emanate in Cooperative. He concluded that the package need to be practicalized and demonstrated and for unity purpose, a template of how the software works would be made available, considering the book of accounts, such as: Cash book, Income Statement, General Ledger, Trial Balance etc.

He then divided the house into Five (5) Groups, asking each Group to specify a detail analysis of a cooperative Business operation on which the package would be built. This shows a commitment to produce a good package which other lecturers do not mention.

After his first session presentation, questions were asked by the participants and adequate answers were given.

Related post: OGSCOFED plans to embark on digital accounting

GROUP SESSIONS:

At this point, the lecturer, Mr. Oyelude gave the participants a work order and for each group to appoint a presenter among themselves and for them to present.

The following were points raised by the various Group in other to make the Software workable:

GROUP ONE:

  1. Data Collection
  2. Posting of Monthly Analyst Book (MAB) in case there is a large number. Digitalization can help us in this area.
  3. Extraction of final account also can be addressed with the Digitalization.

GROUP TWO:

  1. Evaluations of workers
  2. How to properly renumerated the staff.

GROUP THREE:

  1. Communication
  2. Payment clarification

GROUP FOUR:

  1. Large mass
  2. Communication effectiveness
  3. Account preparation – time, cost and energy shall be reduced

GROUP FIVE:

  1. Personal Ledger and Members Pass books issue
  2. Interest overcharging

After the presentations, Group Four was announced as the best presentations and a dummy cheque was presented to the Group Leader, Mrs. Balogun, likewise other groups also collected there dummy cheque for prize winning.

Mrs. Balogun receiving her Group dummy cheque

Related post: OGSCOFED plans to embark on digital accounting

Communique: The Communique Chairman, Mr. Olatunde Kayode from Federal Polytechnic (Ilaro) CICS Limited read the communique presentation where he said “having listened to all lecturers, the first lecturer and second lecturers does not meet the targeted retreat objectives.

Communique Chairman, Mr. Olatunde Kayode from Federal Polytechnic (Ilaro) CICS Limited

The third lecturer from PTAS Solutions international Limited is a bit better if he can bring the template for demonstration and solve the problems of accounting records for easy operations. Therefore,

  • The Communique Committee recommend that OGSCOFED should give PTAS accounting activities of Cooperative Society for demonstration and the workability of the package/software.
  • The package must also be acceptable by the Ministry of Community Development and Cooperatives Officials so that there would be no vacuum during auditing exercise.
  • Retreat of this nature needs to be well organized in terms of adequate communication and materials devices. Thank God the weather is favourable today else the cooling facilities could have been disastrous”.

He added that “this Retreat will enhance dissemination of information to members, through digitalization, therefore, it is commendable. Ogun State Cooperative Federation Limited (OGSCOFED) should assist Cooperative stakeholders (Leaders) to ensure the use of digitalization in disseminating information to members, while Managers should be ready to adopt and embrace this new trend/system of doing things and not stick to the old ways”.

Mr. Obaro from Industrial Workers Ota CMU Limited

Vote of thanks: The Vote of thanks was presented by Mr. Obaro from Industrial Workers Ota CMU Limited where he thanked the Ogun state Cooperative Federation Limited (OGSCOFED) and Education and Seminar committee for planning to embark on the Digitalization of Cooperative activities and he later called on the attention of the organizers that OGSCOMAS President should be well recognized and in the event like this, a short address should also be read by OGSCOMAS President. He then wished all participants a safe journey back to their various destinations.

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